KBS EGM: Official Identity Notification System Portal
Quick Summary
- Mandatory reporting for accommodation.
- Submit guest and employee data.
- Ensures public safety compliance.
The Kimlik Bildirim Sistemi (KBS), also known as the Identity Notification System, is a crucial digital platform developed by the Turkish Emniyet Genel Müdürlüğü (EGM). Launched on April 18, 2017, this system serves as a vital tool for public safety, designed to prevent unregistered activities across Turkey. It streamlines the process for accommodation facilities to electronically report critical identity information. This online account management portal ensures that all responsible operators of lodging establishments can instantly and securely submit details of their guests and staff to the General Directorate of Security. Adhering to Law No. 1774, the KBS EGM digital portal simplifies compliance, allowing businesses to fulfill their legal obligations efficiently.
Onboarding Your Business for Secure Reporting
- Your accommodation facility must be registered with the local security unit (police station) responsible for your operational area.
- The business owner or an authorized official needs to prepare and submit specific documentation to the Public Order Branch Directorate Identity Notification Office for initial setup and access.
- Once registered and approved, you will receive credentials to access the official KBS EGM portal online.
Accessing Your Kimlik Bildirim Account
- Navigate to the official KBS EGM digital portal at https://kbs.egm.gov.tr.
- Enter your assigned Kullanıcı Adı (Username), which typically corresponds to your T.C. Kimlik No.
- Input your Parola (Password) into the designated field.
- Click the Giriş (Login) button to proceed to your user dashboard.
- Ensure your web browser has JavaScript enabled for optimal portal functionality. If disabled, you might see an alert to enable it or contact system support.
Managing Guest and Personnel Records
- Guest Information Submission: Electronically report comprehensive guest identity details including T.C. ID or passport number, full name, check-in and check-out dates, date of birth, contact information, and nationality for foreign visitors.
- Employee Reporting: Submit and manage the identity information of your active staff, including their entry and exit dates from employment.
- Legal Compliance: Maintain full adherence to Law No. 1774 on Identity Notification, ensuring your facility meets all mandatory reporting requirements.
- Dedicated Modules: Access distinct sections for Konaklayan Bildirim (Guest Notification) and Çalışan Bildirim (Employee Notification) for clear data management.
- Broad Coverage: The system accommodates various types of facilities, from hotels and motels to student dorms, daily rented homes, and private health institutions.
Addressing Kimlik Bildirim System Difficulties
⚠️ Forgotten Password
Cause: You cannot recall your login password for the digital portal.
Solution: We know being locked out is stressful. Click the Parolamı Unuttum (Forgot my password) link on the login page to initiate the password recovery process. Follow the on-screen instructions, or contact your local security unit for assistance with obtaining a new password.
⚠️ JavaScript Disabled Warning
Cause: Your web browser's JavaScript function is not active, preventing proper portal display.
Solution: The portal relies on JavaScript. Please ensure JavaScript is enabled in your browser settings. If the issue persists, contact your internal system administrator for support.
⚠️ Automated Reporting Not Working
Cause: As of July 2026, automatic data flow from integrated property management systems (PMS) to KBS has ceased.
Solution: Due to recent changes, you may need to switch to manual identity notification for guests and employees. The EGM has communicated this change, and facilities should adjust their reporting workflows accordingly to avoid penalties. Consult any installation guides or recent EGM announcements for detailed manual submission instructions.
⚠️ General Login or System Access Problems
Cause: Difficulty accessing the digital portal or experiencing session issues.
Solution: First, check your internet connection and ensure you're using the correct https://kbs.egm.gov.tr address. If problems continue, refer to any available Kurulum kılavuzu (installation guide) for setup troubleshooting. Persistent issues might require direct contact with the security unit responsible for your registration or dedicated technical support if such contact information becomes available.
Ensuring Data Integrity and Compliance
- 🔒 Always use strong, unique passwords for your KBS account and update them regularly to protect your online account management.
- 🔒 Be diligent in entering accurate guest and employee data to ensure compliance with Law No. 1774 and avoid legal penalties.
- 🔒 Familiarize yourself with the system's Privacy and Cookie Policy to understand how personal data is processed, transferred, and collected, ensuring data protection.
- 🔒 Be aware of updates regarding data handling, such as the January 2026 update stating that passport photos or copies will no longer be stored due to KVKK (GDPR-like) regulations.
🎧 Official Support & Help Center
For registration inquiries, contact your local Asayiş Şube Müdürlüğü Kimlik Bildirme Büro Amirliği (Public Order Branch Directorate Identity Notification Office). For technical issues like JavaScript errors, you may need to consult your internal system administrator or refer to the official portal's downloadable installation guide. Specific direct support contact for the portal is not publicly listed.
Quick Answers to Your KBS Questions
Q: What exactly is the KBS EGM system?
The KBS EGM system is Turkey's official Identity Notification System, developed by the General Directorate of Security (EGM). It's a digital portal for accommodation facilities to report guest and employee identity information electronically to ensure public safety and regulatory compliance.
Q: Which businesses are required to use the KBS system?
All types of private and official accommodation facilities, including hotels, motels, guesthouses, student dorms, daily rented houses, camps, holiday villages, private health institutions, nursing homes, and religious/charitable organizations, are legally mandated to use the KBS system. Businesses with employees also use it for personnel notification.
Q: How do I register my facility for the KBS system?
To register, an official from your accommodation facility must personally apply to the local Public Order Branch Directorate Identity Notification Office that oversees your area. You will need to provide specific, required documents to complete the registration process.
Q: What specific information must be reported through KBS?
For guests, you need to report their T.C. ID or passport number, full name, check-in and check-out dates, date of birth, contact details, and nationality (for foreign visitors). For employees, their core identity details and employment status (start and end dates) must be submitted.
Q: What are the consequences if my facility fails to use KBS or reports incorrectly?
Failure to comply with the mandatory reporting requirements of the KBS system, or submitting inaccurate information, can result in legal penalties and administrative fines under the provisions of Law No. 1774. It's crucial to ensure timely and precise data submission.
Q: Have there been recent changes to how KBS reports are submitted?
Yes, as of July 2026, the automatic data transfer from integrated systems (like property management software) to the KBS digital portal has been discontinued. Facilities are now required to submit identity notifications manually. Please adapt your reporting procedures accordingly.
Wrap Up
The KBS EGM portal is an indispensable digital portal for all accommodation providers in Turkey, ensuring compliance with national identity notification laws. By understanding its requirements, features, and troubleshooting methods, facilities can seamlessly manage their legal obligations, contribute to public safety, and maintain accurate digital records. Regular engagement with the official portal remains key for effective use and adherence to updated regulations.