MyPeopleDoc: Your Secure Digital HR Document Vault
Quick Summary
- Employer-initiated access
- Secure HR document vault
- Comprehensive document management
MyPeopleDoc is a robust online platform designed as a personal electronic vault for managing your Human Resources (HR) documents and other important personal files. It provides a secure digital space to receive, store, and organize crucial administrative papers sent by your employer. Developed by UKG, this portal aims to simplify how you handle and access your professional records, ensuring they are always available and protected. This secure digital portal functions as your central hub for all certified documents from your employer, alongside any personal documents you choose to upload. From payslips to contracts, MyPeopleDoc streamlines your document workflow, eliminating the need for physical paperwork and offering 24/7 online availability. It ensures the integrity and legal validity of your electronic documents, setting it apart from less secure methods like email attachments.
Establishing Your MyPeopleDoc Access
- You must receive an invitation from your employer to create a MyPeopleDoc account.
- Access the platform via a web browser (e.g., Google Chrome, Firefox, Edge) on a desktop or mobile device. A dedicated mobile application is not currently available.
- Have full legal capacity to accept the terms of use (minors require a legal guardian's responsibility).
Accessing Your Secure Digital Vault
- Navigate to the official MyPeopleDoc website at www.mypeopledoc.com.
- Enter your Email address (which serves as your login identifier) in the designated field.
- Input your Password.
- Click the Log in button to access your personal secure space. The page is protected by hCaptcha to verify you are not a bot.
Managing Your HR Documents & Personal Records
- Electronic Vault: Securely receive, store, and access HR documents from your employer, including certified documents.
- Personal File Management: Upload, store, view, organize, manage, share, and delete your personal files alongside HR documents.
- Multi-Employer Linking: Link your account to one or multiple employers, allowing you to centralize documents from different jobs.
- Document Sharing: Create sharing spaces to share documents within your vault with third parties.
- Document Organization: Rename and classify documents using a system of labels for easy retrieval.
- Storage Capacity: Store up to 250MB per document, with a total storage limit of 10GB across all your documents.
- Recycle Bin: Temporarily delete documents into a recycle bin, from which they can be restored. Documents in the recycle bin still count towards your storage limit until permanently deleted by emptying the bin.
Regaining Entry to Your MyPeopleDoc Account
⚠️ Forgot Password
Cause: You cannot remember your login password.
Solution: We know being locked out is stressful. The fastest fix is to go to the MyPeopleDoc login page and click the Forgot password? link. You will need to reset your password. New passwords must be at least 12 characters long and include at least one uppercase letter, one lowercase letter, one number, and one special character. Ensure your new password is not one you've used before.
⚠️ Forgot Email Address
Cause: You cannot remember the email address associated with your account.
Solution: On the login page, select the Forgot email address? option. Follow the on-screen instructions to recover your identifier.
⚠️ Suspicious Connection Alert
Cause: MyPeopleDoc detected a login attempt from an unknown device or unusual location, triggering an email notification.
Solution: If you receive an alert email about a new connection that wasn't you, immediately visit www.mypeopledoc.com to reset your password and activate two-factor authentication (2FA) for added security. You can review your connection history in the ACCOUNT section under Recent activity on your account for more details.
⚠️ Problems Linking Accounts (New Employer)
Cause: You are trying to link your existing MyPeopleDoc account with a new employer's e-vault and encountering issues.
Solution: During the activation process with your new employer, choose the 'already a MyPeopleDoc® user' option. Enter the activation code from your new employer, your existing MyPeopleDoc email, and password, then accept the terms. If problems persist, especially if you have two e-vaults from the same employer or used different email addresses, contact your HR department or MyPeopleDoc support. Be ready to provide your previous and current company names, along with the email address used.
Fortifying Your MyPeopleDoc Digital Safeguards
- 🔒 Enable Two-Factor Authentication (2FA): Activate 2FA for an extra layer of protection beyond just your password.
- 🔒 Create Strong, Unique Passwords: Ensure your password is at least 12 characters long and contains a mix of uppercase letters, lowercase letters, numbers, and special characters. Avoid reusing passwords across different online services.
- 🔒 Monitor Connection Alerts: Pay attention to email notifications about new device connections to your account. This system helps detect unauthorized access early.
- 🔒 Review Account Activity: Regularly check your Recent activity on your account section to monitor login times, operating systems, browsers, and IP addresses used.
- 🔒 Be Wary of Phishing: Always verify that you are on the official www.mypeopledoc.com website before entering your credentials. Do not click suspicious links in emails.
- 🔒 Understand Data Privacy: Be aware that UKG logs user activity for security purposes and retains activity logs for up to one year, which are destroyed upon account deletion. Your data is protected by hCaptcha.
🎧 Official Support & Help Center
For assistance, please visit the official MyPeopleDoc support portal at https://support.mypeopledoc.com/hc/fr. For specific issues related to linking accounts or employer-specific matters, contacting your HR department is also recommended.
Key Inquiries About MyPeopleDoc
Q: What is MyPeopleDoc?
MyPeopleDoc is a personal, secure electronic vault provided by UKG, designed to help employees receive, store, organize, and manage their HR documents from employers, as well as their personal files. It digitizes essential paperwork, offering 24/7 access to your records.
Q: How do I create a MyPeopleDoc account?
You cannot create an account independently. Account creation for MyPeopleDoc is exclusively initiated by an invitation from your employer. Once invited, you can register and activate your personal digital vault.
Q: Can I use MyPeopleDoc after leaving my employer?
Yes, you can retain your MyPeopleDoc account indefinitely for your personal files even after changing employers. Your personal email address allows you to manage your secure space. You can also link your existing account to a new employer's e-vault if you receive another invitation.
Q: Are documents stored in MyPeopleDoc legally valid?
Yes, MyPeopleDoc ensures the security, privacy, and legal validity of the documents received and stored. Documents filed by your employer are certified, providing a higher level of assurance than, for example, email attachments.
Q: Is there a MyPeopleDoc mobile app?
Currently, there is no dedicated MyPeopleDoc mobile application. However, the platform is designed to be fully functional and accessible via web browsers on both desktop computers and mobile devices.
Wrap Up
MyPeopleDoc offers a secure and efficient way to manage your HR and personal documents in a centralized digital environment. By understanding its features, adhering to security best practices, and utilizing the available support resources, you can confidently navigate your online document management experience. This portal empowers you with convenient access and robust protection for your important records, supporting a modern and paperless approach to HR administration.