PersonEC GBG Portal: Temporary Staff Login & HR Management
Quick Summary
- Manage work schedules efficiently.
- Access digital HR documents.
- Report absence and wellness.
- Secure login with e-ID.
- Dedicated support available.
Welcome to PersonEC GBG, the essential digital portal for temporary staff working with the City of Gothenburg. This online account management system streamlines how you interact with HR services, making your work life smoother. Whether you are a temporary employee in elderly care, preschools, or meal and local services, this platform is your gateway to managing key aspects of your employment. The PersonEC GBG portal, integrated with Time Care Pool, provides a centralized user dashboard for essential tasks. It's designed to give you easy access to your work-related information, helping you stay organized and informed within the municipality's framework.
- 📋 What's Needed to Access Your Staff Portal?
- 📍 Securely Entering Your PersonEC GBG Account
- ⭐ Your Digital Toolkit: Managing Work & Information
- ⚠️ Navigating Login Challenges and Absence Reporting
- 🔒 Protecting Your Personal Data in the HR System
- 🎧 Official Help Desk Contacts
- ❓ Quick Answers for Temporary Staff
What's Needed to Access Your Staff Portal?
- You must be a temporary staff member (timvikarie) employed by the City of Gothenburg in sectors such as elderly care, preschools, or meal and local services.
- Possession of a valid username and password, which are provided to you by the City of Gothenburg upon employment.
- For enhanced security and access to certain e-services, an e-legitimation such as Bank-ID or Freja+ may be required.
- Ensure your web browser has JavaScript enabled for full portal functionality.
Securely Entering Your PersonEC GBG Account
- Visit the official HR-system self-service page on the City of Gothenburg's website.
- Click on the link that directs you to the login page for PersonEC and Time Care Pool.
- Enter your assigned username into the designated field.
- Type your personal password into the password field.
- Click the "Logga in" (Log in) button to access your digital portal.
Your Digital Toolkit: Managing Work & Information
- Access and view your detailed salary specifications (lönespecifikation).
- Review your allocated and approved work shifts (beviljade arbetspass).
- Manage your work availability in Time Care Pool by submitting or updating your available times.
- View a comprehensive overview of your past worked shifts and upcoming booked shifts within Time Care Pool.
- Consult the Vikariehandbok (substitute handbook) for important guidelines and practical tips related to your role.
- Report absence due to sickness or other reasons, and also register your wellness (friskanmälan) to confirm your return to work.
- Access the Digitala navet (Digital Hub) and the Utbildningsportalen (Training Portal) for additional resources and internal information relevant to City of Gothenburg employees.
Navigating Login Challenges and Absence Reporting
⚠️ Forgot Password or Initial Login Issues
Cause: New temporary login details expired or user cannot remember password.
Solution: If you are a new employee, temporary login details must be updated within 24 hours. Information on how to reset your password is provided via a guide linked in your initial login email. If you have general login questions or issues, contact Göteborgs Stad's contact center at 031-365 00 00.
⚠️ Reporting Absence or Sickness
Cause: Need to inform about inability to work.
Solution: For morning shifts starting at 7 AM, report sickness by 6 AM. For shifts starting at 1 PM or later, report by 10 AM on the same day. For preschool staff, contact your workplace and the staffing unit at 031-367 65 20, providing your name, personal number, date, and shift ID.
⚠️ Reporting Wellness (Friskanmälan)
Cause: Returning to work after absence.
Solution: You must report your wellness by 10 AM the day before you are scheduled to start your next work shift.
⚠️ Technical Issues (JavaScript)
Cause: Login page displaying JavaScript error.
Solution: The login page requires JavaScript. Ensure JavaScript is enabled in your web browser settings.
Protecting Your Personal Data in the HR System
- 🔒 Always use your assigned username and a strong, unique password for your PersonEC GBG account.
- 🔒 Utilize e-legitimation such as Bank-ID or Freja+ when prompted, as these provide secure digital identification and protect your personal data.
- 🔒 Be aware that the City of Gothenburg maintains high security standards to prevent unauthorized access to your personal information within the system.
- 🔒 Log out of the portal after each session, especially when using a shared computer, to prevent unauthorized access to your employee account.
- 🔒 If you suspect any unauthorized activity on your account or have security concerns, immediately contact Göteborgs Stad's contact center.
🎧 Official Support & Help Center
For general inquiries and login support, contact Göteborgs Stad's contact center at 031-365 00 00. For specific employment questions, shift bookings, or absence reporting, reach out to your relevant staffing unit (Bemanningsenhet): * Elderly Care: Phone: 031-365 54 08, Email: [email protected] * Preschool: Phone: 031-367 65 20, Email: [email protected] * Meal & Local Care: Phone: 031-367 67 00, Email: [email protected]
Quick Answers for Temporary Staff
Q: How do I log into my PersonEC GBG account to manage my work?
To log in, navigate to the Self-service HR-system page on the City of Gothenburg's official website. Click the designated link for PersonEC and Time Care Pool, then enter your personal username and password provided by the municipality, and click "Logga in".
Q: Where can I find my salary specifications in the PersonEC GBG portal?
Within the PersonEC system, you have the functionality to view your salary specifications (lönespecifikation). After logging in, look for the section dedicated to payroll or personal finances.
Q: What is Time Care Pool and how does it work with PersonEC?
Time Care Pool is a scheduling system integrated with PersonEC GBG. It allows temporary staff to input their availability for work, see booked shifts, and manage their working schedule. PersonEC is the broader HR system, while Time Care Pool specifically handles scheduling.
Q: How do I report my sickness or absence through the portal?
Reporting absence is done via specific procedures. For morning shifts (7 AM start), report by 6 AM. For later shifts (1 PM+ start), report by 10 AM. You must also notify your specific staffing unit; for instance, preschool staff can call 031-367 65 20. A wellness report (friskanmälan) is required by 10 AM the day before resuming work.
Q: Who should I contact if I have questions about my PersonEC GBG account?
For general inquiries or login issues, you can contact Göteborgs Stad's contact center at 031-365 00 00. For specific questions regarding your temporary employment, shifts, or specific work areas, reach out directly to your relevant staffing unit (bemanningsenheten).
Wrap Up
The PersonEC GBG portal is an indispensable digital tool for temporary staff of the City of Gothenburg. It empowers employees with convenient access to their crucial employment data, from managing work schedules to viewing salary details and reporting absences. By understanding how to effectively navigate this online account management system, you ensure a smooth and efficient professional experience within the municipality.