Workday@Penn: Your Secure Portal for University Tasks

Workday@Penn serves as the University of Pennsylvania's comprehensive digital portal, streamlining various essential human resources, payroll, and benefits functions for faculty, staff, postdocs, and students. This integrated platform centralizes your personal employment and academic information, offering a convenient way to manage your university-related tasks from a single, secure location. This robust online account management system allows you to handle a wide range of self-service activities, from viewing your pay slips and managing benefits to tracking time off and enrolling in professional development courses through Workday Learning. Its user-friendly interface is designed to make these processes simple and efficient. Whether you are a new hire completing onboarding tasks or a long-time member of the Penn community accessing your digital portal, Workday@Penn is built to support your administrative needs, ensuring your information is accessible and secure.

Initial Steps for Accessing Workday at Penn

• A valid PennKey and its associated password, which is your primary University of Pennsylvania credential.
• Successful two-factor authentication (2FA) setup, which adds an extra layer of security to your PennKey login.
• An active affiliation with the University of Pennsylvania (e.g., faculty, staff, postdoc, student, or affiliate).

Seamlessly Entering Your Penn Workday Portal

1. Accessing Workday@Penn via Web Browser:
2. Open your web browser and navigate to the official Workday@Penn login page, typically workday.upenn.edu.
3. You will be prompted to enter your PennKey and PennKey Password.
4. Complete the two-factor authentication (2FA) step to verify your identity.
5. Upon successful authentication, you will be directed to your personalized Workday@Penn user dashboard.
6. Accessing Workday@Penn via Mobile App:
7. Download the official Workday app from your device's App Store (for Apple iOS 17.0+ on iPhone/iPad) or Google Play Store (for Android 12.0+).
8. Launch the app and search for the organizational ID: upenn.
9. Enter your PennKey and PennKey Password, then complete the two-factor authentication.
10. You may choose to set up a mobile PIN (4-8 characters) or utilize biometric authentication (fingerprint or facial ID) for quicker future logins.
11. Your mobile Workday dashboard will display your frequently used applications and information.

Navigating Your Responsibilities in Workday@Penn

• Personal Information Management: Update your contact details, emergency contacts, and other personal data.
• Payroll & Compensation Details: View your pay slips, manage direct deposit elections (up to three accounts), and access tax documents like 1095-C forms.
• Benefits Enrollment & Management: Review your current benefits, make new elections, and manage flexible spending accounts.
• Time Tracking & Absence Management: Enter hours worked (for non-exempt, weekly-paid employees), submit and approve timesheets, request time off, and manage leaves of absence. You can also view your absence balances.
• Workday Learning: Access required job-related training, professional development courses, and compliance modules within this integrated learning management system.
• Internal Job Applications: Search for and apply to new positions within the University of Pennsylvania, including student employment opportunities.
• Performance Management: Engage in mid-year and year-end performance reviews.
• Workday Assistant: Utilize a conversational chatbot to quickly find information, complete self-service tasks, and navigate the platform.
• Mobile & Teams Integration: Perform many self-service tasks directly from the Workday mobile app or within the Microsoft Teams application (for quick, high-frequency actions).

Resolving Access Challenges with Workday

Upholding Your Digital Safety in Workday@Penn

• 🔒 Always use a strong, unique password for your PennKey and enable two-factor authentication (2FA) to protect your account from unauthorized access.
• 🔒 Be vigilant about phishing attempts; never click on suspicious links or provide your PennKey credentials in response to unsolicited emails or messages.
• 🔒 Regularly review your personal information and payroll elections within Workday to ensure accuracy and detect any unusual activity.
• 🔒 Log out of your Workday session, especially when using a shared or public computer, to prevent others from accessing your sensitive data.
• 🔒 Familiarize yourself with the University's Office of Audit, Compliance and Privacy (OACP) guidelines to understand how your data is protected and how you can contribute to its security.

Clarifying Your Top Workday@Penn Inquiries