UW Medicine Clinical Toolkit: Secure Access to Medical Systems

The UW Medicine Clinical Toolkit serves as a central digital portal for medical professionals and students in Seattle-area practice sites. This secure online platform streamlines access to a comprehensive suite of clinical systems, including electronic medical records (EMRs), imaging tools, various forms, and important policies. It acts as your primary dashboard for essential healthcare management and operational functions. Designed to enhance efficiency and provide quick access to critical information, the toolkit supports diverse clinical activities such as research, service learning, and clinical clerkships. Understanding its features and access protocols is vital for anyone engaged with UW Medicine’s extensive network of resources and digital services.

Accessing the UW Clinical Systems Gateway

• A UW Medicine (AMC) account is necessary for accessing the Clinical Toolkit.
• For medical students, Epic access requires a faculty sponsor for research or service learning. For clinical clerkships, access is sponsored by the UW School of Medicine.
• Medical students must complete the Epic Orders IP/OP Training on the UW Learning Hub. This training is a one-time requirement.
• Secure remote access may necessitate using SSLVPN, which often involves setting up Duo 2FA and following device-specific installation instructions.

Logging into Your Clinical Resource Hub

1. Ensure you have an active UW Medicine (AMC) account.
2. Navigate to the official UW Medicine Clinical Toolkit portal.
3. If working remotely, consider connecting via Husky OnNet, the UW's virtual private network (VPN) service, for a secure, encrypted connection to university resources.
4. Use your UW NetID and associated password to log in. Many UW systems also require two-factor authentication (2FA) for added security.
5. Be aware that some legacy links within the toolkit might perform best when accessed through Internet Explorer due to compatibility requirements.

Essential Clinical Tools and Resources

• Provides a central hub for various clinical systems, including electronic medical records (EMRs).
• Offers access to imaging resources, essential clinical forms, and internal policies.
• Includes dedicated links to critical tools such as BurnChart, MACH7, Radiology OP Interpretation Escalation, and the Care During a Disaster Toolkit.
• Features access to the EHR Hub/Dragon Medical One for dictation tools and job aids.
• Integrates resources like the Informed Consent Manual, OnCore CTMS Protocols, Sepsis guidelines, and the UW Online Laboratory Test Guide.
• Facilitates remote access through SSLVPN, supporting secure connections from off-site locations.

Navigating Access Difficulties

Safeguarding Your Clinical Data

• 🔒 Always use strong, complex passwords for your UW NetID and UW Medicine accounts to minimize the risk of unauthorized access.
• 🔒 Enable and utilize two-factor authentication (2FA) to protect your credentials and data when logging into UW accounts and applications.
• 🔒 When connecting remotely, always use Husky OnNet, the UW's VPN service, to ensure your connection to the UW network is encrypted and secure.
• 🔒 Exercise caution with sensitive information and follow all UW information security and privacy policies. Promptly report any suspected security or privacy incidents.

Clarifying Common Inquiries for Clinical Users