UNH Kronos & Workday: Employee Portal Access & Resources
Quick Summary
- UNH uses Workday for HR
- Access via USNH SharePoint
- Manage payroll, time, benefits
The University of New Hampshire (UNH), as part of the University System of New Hampshire (USNH), utilizes a comprehensive digital portal for its employees. This system integrates various human resources, payroll, and finance functionalities, often referred to as Workday, which incorporates features akin to what was historically handled by Kronos for timekeeping and absence management. It's designed to streamline how employees manage their work-related information and interactions. This employee portal offers secure, cloud-based technology, providing a unified and intuitive experience for all staff. Whether you need to view your pay information, manage benefits, or track time, this digital platform serves as your central hub for essential workforce management tools.
Preparing for Digital Workforce Access
- An active UNH/USNH institutional email address
- Your current campus username and password
- A reliable internet connection
- A compatible web browser, preferably Google Chrome or Firefox for optimal performance
Accessing Your Employee Dashboard
- Navigate to the official USNH SharePoint Intranet site at https://universitysystemnh.sharepoint.com/sites/USNH.
- Enter your institutional email address when prompted on the Microsoft login page.
- If presented with a choice, select Organizational account (not a personal Microsoft account).
- You will then be redirected to your campus's Office 365 sign-in page. Enter your campus username and password.
- Once authenticated, you should gain access to the portal, including Workday features. Consider bookmarking the page for future ease of access.
Exploring Your Workforce Management Tools
- Review and manage Benefits and Deductions, including medical, dental, life insurance, and disability benefits, as well as voluntary and involuntary deductions.
- Access information related to Tuition Benefits.
- View detailed Pay Information, including paycheck stubs and direct deposit details.
- Manage and track Leave Information and time off requests, such as sick time.
- View official W2 and tax forms for current and past tax years.
- Access your complete Employment History within the university system.
- Submit help tickets for various HR-related services, including payroll, recruiting, and benefits inquiries.
- Update personal details such as your name or home address directly within Workday.
- Verify employment securely through The Work Number service.
Navigating Access Challenges
⚠️ Login Difficulties or Access Issues
Cause: Using an unsupported browser or selecting the incorrect account type during authentication.
Solution: For the best experience, always use Google Chrome or Firefox. When prompted during login, ensure you select Organizational account to connect to your UNH/USNH credentials.
⚠️ Unable to Locate Specific HR Documents or Information
Cause: Unfamiliarity with the portal's navigation or where particular HR functions are housed.
Solution: All primary employee HR, payroll, and benefits data is integrated within Workday, accessible via the USNH SharePoint Intranet site. Take time to explore the dashboard and navigation menus. If you're still stuck, contact HR Support.
⚠️ Forgotten Password for Portal Access
Cause: The institutional password used to log into the USNH SharePoint or Workday portal has been forgotten.
Solution: We understand that being locked out can be frustrating. Your portal password is linked to your main UNH/USNH institutional account. Please contact your campus IT Help Desk for assistance with password resets. For HR-specific system issues *after* a successful login, reach out to UNH / USNH HR Support at (603) 862-2525.
Ensuring Secure Digital Interactions
- 🔒 Always use your unique institutional email address and campus password for access.
- 🔒 Ensure you are on the legitimate USNH SharePoint Intranet site before entering your credentials.
- 🔒 Never share your login information with anyone.
- 🔒 Log out of the portal after each session, especially when using shared computers.
- 🔒 Regularly review your personal and payroll information within the system for accuracy.
🎧 Official Support & Help Center
UNH / USNH HR Support: (603) 862-2525 (Monday - Friday, 8:00 AM - 5:00 PM). You can also submit a help ticket via the HR Services portal.
Answers to Workforce Inquiries
Q: How do UNH employees log in to their timekeeping system?
UNH employees access their timekeeping and HR functions through the USNH SharePoint Intranet site. After navigating to the site, you'll use your institutional email and campus password to log in, which then grants access to Workday features for managing time and leave.
Q: What is Workday at UNH used for?
Workday at UNH is the central digital system for managing finance, human resources, and payroll. Employees use it to view pay stubs, manage benefits, track time and leave, access W2 forms, and update personal information.
Q: Can UNH students access employee portals like Workday?
No, student accounts typically do not have access to the employee-specific Workday portal and associated HR services on the USNH SharePoint site. This portal is exclusively for UNH/USNH employees.
Q: How can I view my pay stubs and tax forms at UNH?
You can view your pay stubs, W2 forms, and other tax documents by logging into the employee portal via the USNH SharePoint Intranet site and accessing the Workday system. Within Workday, you'll find dedicated sections for your pay and tax information.
Q: Who should UNH employees contact for HR-related questions?
For general HR support, payroll inquiries, or assistance with benefits and leave, UNH employees can contact UNH / USNH HR Support at (603) 862-2525. They are available Monday through Friday, 8:00 AM to 5:00 PM. You can also submit a help ticket through the HR Services portal.
Q: How do I change my personal information (e.g., address) with UNH HR?
You can update your personal information, such as your name or home address, by logging into Workday through the UNH employee portal. Follow the instructions provided within Workday's personal information section to make these changes.
Wrap Up
The UNH employee portal, powered by Workday and accessed through the USNH SharePoint Intranet site, is an indispensable digital tool for all staff. It consolidates essential HR, payroll, and time management functions into one secure, user-friendly platform. By understanding how to effectively navigate this portal and utilizing the available support resources, UNH employees can efficiently manage their professional information and interactions within the university system.