UW-Madison Workday Portal: Manage Your Employee Services
Quick Summary
- Workday is the central employee portal
- Access with NetID and Duo MFA
- Manage payroll, time, and benefits
- Mobile app offers on-the-go access
- Role-based security ensures data privacy
The University of Wisconsin–Madison utilizes Workday as its central digital portal for all finance, human resources, and research administration processes. This comprehensive online account management system streamlines how employees interact with their payroll, benefits, timekeeping, and personal information. Workday has replaced previous systems, including functionalities once handled by tools like Kronos, making it the go-to platform for managing your employment details at UW–Madison. Designed to be an intuitive employee hub, Workday provides self-service features for a wide range of tasks. You can access it through the MyUW portal, ensuring a familiar entry point to your institutional resources. Whether you are a new hire or a long-standing team member, understanding this robust platform is key to efficiently managing your professional life at the university.
- 📋 Readying Your Access to Essential Employee Services
- 📍 Entering Your Secure Workday Dashboard
- ⭐ Managing Your Employment Information and Tasks
- ⚠️ When You Need Assistance Accessing Workday
- 🔒 Protecting Your Information and System Access
- 🎧 Official Help Desk Contacts
- ❓ Answers to Top Employee Workday Questions
Readying Your Access to Essential Employee Services
- An active UW–Madison NetID and its associated password.
- A Duo multi-factor authentication (MFA) device for enhanced security.
- Access to the internet via a computer, tablet, or smartphone.
- For mobile access, the Workday mobile application installed on your device.
Entering Your Secure Workday Dashboard
- Navigate your web browser to my.wisc.edu to reach the MyUW portal, or directly to the UW System Workday login page.
- Select the Workday tile within MyUW, or click the Workday Login button on the UW System Workday site.
- Enter your UW NetID and password when prompted.
- Complete the Duo multi-factor authentication process to verify your identity.
- For mobile app access, open the Workday Mobile app, tap Log in, enter wisconsin as your Organization ID (or scan the QR code provided in official instructions), then tap Single Sign On, select UW-Madison, and enter your NetID and password.
Managing Your Employment Information and Tasks
- Accessing Payslips: View and print your earnings statements directly from your profile.
- Managing Time Off: Submit requests for time off and track your leave balances.
- Updating Personal Information: Easily modify your contact details, preferred name, and emergency contacts.
- Benefits Information: Review your benefits enrollment and make necessary changes.
- Direct Deposit & Tax Withholdings: Manage your bank accounts for direct deposit and update federal and state tax elections.
- Expense Reporting: Submit and track expense reports conveniently.
- Learning & Development: Access job-related training and professional development opportunities.
- Applying for Internal Jobs: Apply for positions across the Universities of Wisconsin system, with your current employee data transferring seamlessly.
- Manager Functions: Supervisors can view and approve team time-off requests, timesheets, assign training, and generate reports.
When You Need Assistance Accessing Workday
⚠️ Cannot log in with NetID and password
Cause: Incorrect credentials, NetID not activated, or Duo issue.
Solution: Ensure you are using your correct UW NetID and password. If you have not activated your NetID, follow the official instructions for activation. If you suspect your NetID is active but login fails, contact the DoIT Help Desk to verify your identity. Check your Duo multi-factor authentication device for prompts or issues. We know being locked out is stressful, so ensuring your NetID is active and Duo is functional is the fastest path back to your account.
⚠️ Unable to find specific Workday function or report
Cause: Unfamiliarity with Workday navigation or insufficient security role permissions.
Solution: Utilize the search bar within Workday for quick access to tasks and information. Workday has role-based security, meaning access to certain data and actions is determined by your position. If you believe you should have access, consult your departmental HR office or the GetHelpUW support portal.
⚠️ Issues with the Workday mobile app
Cause: Incorrect organization ID, app not updated, or device compatibility.
Solution: Verify you have entered wisconsin as the Organization ID during mobile app setup. Ensure your app is updated to the latest version. For further assistance, refer to the step-by-step login guide on the official Workday pages or contact GetHelpUW.
Protecting Your Information and System Access
- 🔒 Always use your UW NetID and a strong, unique password for Workday access.
- 🔒 Keep your Duo multi-factor authentication device secure and readily available for login verification.
- 🔒 Be cautious of phishing attempts; only access Workday through official my.wisc.edu or wisconsin.edu/workday/ links.
- 🔒 Understand that Workday employs role-based security, limiting access to information based on your job responsibilities. Do not attempt to access data beyond your authorized roles.
- 🔒 Regularly review your personal information and payslips for any unauthorized changes.
- 🔒 When using a public or shared computer, always log out completely from Workday and MyUW.
🎧 Official Support & Help Center
For Workday inquiries: Email [email protected] or call 608-262-0600. For MyUW portal issues, contact the DoIT Help Desk.
Answers to Top Employee Workday Questions
Q: How do UW-Madison employees access Workday?
UW-Madison employees access Workday primarily through the MyUW portal at my.wisc.edu, where a dedicated Workday tile is available. Direct login to the Workday system is also possible via the UW System Workday website. Both methods require your UW NetID, password, and Duo multi-factor authentication.
Q: Can I use Workday on my phone or tablet?
Yes, Workday offers a mobile application available for smartphones and tablets. To log in, you will need to install the app, enter wisconsin as your Organization ID, and then use your UW NetID and Duo multi-factor authentication.
Q: What kind of information can I manage in Workday?
Workday allows you to manage a wide array of employee information, including viewing payslips, submitting time and time-off requests, updating personal contact details, managing direct deposit and tax withholdings, accessing benefits information, and engaging in learning and development opportunities.
Q: Where can I find help if I have a problem with Workday?
For support with Workday, you can reach out to GetHelpUW at [email protected] or call 608-262-0600 during business hours. The GetHelpUW support portal also provides direct assistance and access to user guides. For MyUW-specific login issues, the DoIT Help Desk is available.
Wrap Up
Workday at UW–Madison serves as your comprehensive employee self-service platform, centralizing all critical human resources and financial tasks. By leveraging your NetID and Duo authentication, you gain secure access to manage your employment details efficiently. The platform's intuitive design and mobile accessibility ensure that whether you're at your desk or on the go, your essential information is always within reach. Should you encounter any challenges, dedicated support resources are always available to assist you in navigating your digital work environment effectively.